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Document Management

Date: 2/6/2014 at 11:30am

Location: Andorfer Commons on the campus of Indiana Tech at 1600 E. Washington Blvd, Fort Wayne

Topic:

With the ever growing increase in paper generated by businesses today, some businesses are investing in document management systems to better manage their paper based documents.

By storing documents electronically, costly paper storage systems are eliminated. The physical filing units required will drop significantly. The amount of time needed to service customers and answer requests will decrease. Employees are able to retrieve the requested documents and e-mail or fax the documents to the requestor while he/she is on the phone. Any distribution of the document can be recorded. Documents cannot be inadvertently removed or misplaced.

About the Presenter:
As founder and owner of a niche software development company, Info Dynamics, Christopher Lupton hopes to take the paper out of paperwork. The company aims to emancipate the office with Intact Document Solution Software, its primary product.

“Our focus has always been to make something the [designers] are proud of, but the business people love to use each day,” Lupton said.

Intact allows users to scan paper documents into a secure database for easy future reference. The software preserves each document as it was scanned, so it can be reproduced later. Intact even translates text for use in other applications like Microsoft Word, making it possible for users to search documents for particular terms. Hard copies of contracts, letters and invoices can all be filed in the recycling bin because their content is stored electronically.